Q&As, Screenings & Events

All SAG Awards screenings and Q&As require the studio or network to be responsible for all aspects of the event, including booking the venue/moderator (for Q&As), creating an invitation, managing RSVPs, and check-in. The SAG Awards will approve invitations and send to members. 

Booking Q&A Dates

The SAG Awards does not allow competing official Nominating Committee FYC events.  In order to invite the SAG Awards Nominating Committee to a screening with a Q&A, you must hold and book the date on the SAG Awards Q&A Calendar Portal. 

Register for a Q&A Calendar Portal account HERE
If you already have an account, you can log-in HERE

Requests for holds will be accepted in two phases during the pre-nom period:
Spring/Summer: May 20 to Aug 4
Fall/Winter: Aug 5 to Dec 8

A maximum of 4 booked Q&A screenings per title are allowed between LA and NY during the pre-nom period. Receptions and premieres are counted towards the Q&A max, as they are deemed special events.  

Q&As booked in markets outside of LA and NY, and straight screenings without Q&As, do not require a date to be held on our calendar and do not count towards your max.

Available Screening Time Slots

  • Weekdays: 2pm, 7pm
  • Weekends: 10am, 2pm, 7pm
  • Start times include an allowance of 30 minutes on either side.

Rules on Holds

  • Up to 4 consecutive days may be held per title, per city.
  • No more than 6 individual holds will be accepted for any given time slot. We will not accept any holds in 7th place or higher.
  • We will not accept general or TBA holds. All holds require a film or television title. 

Challenging a Date

  • A company may challenge a hold only if the challenger is ready to book (i.e. venue and talent confirmed) if the original hold releases the date.
  • Each hold ahead of the challenger will be contacted and given 24 hours to either book or release the date.
  • A company that successfully challenges and books a date may incur a penalty if the booked event is then canceled. 

Booking a Date

  • You may only book a date if you have a venue and talent confirmed for that time.
  • Any date held under a particular title must be booked under that same title. Any request to book under a different title must be approved by the Awards Office.

Screening and Q&A Guidelines 

Motion Picture

  • Films must be screened in their entirety.
  • Films screened for consideration must be a final cut.  The SAG Awards may consider exceptions on a case-by-case basis.
  • Q&A panels should feature cast members, and may only include participants who are directly associated with the film being screened.  
  • If screening a film for the 2nd or 3rd time, we encourage different cast or participants on the Q&A panel.

Television 

  • Episodes screened must have aired during our eligibility period – the calendar year of 2019.
  • Clip or sizzle reels are only approved for screening on a case-by-case basis, depending on the Q&A format, please contact the Awards Office for approval.

Filming or Streaming Q&A Panels

  • If planning to film or stream a Q&A, you must first clear with the Awards Office and sign a Q&A coverage agreement.
  • Coverage cannot include mention of SAG-AFTRA, SAG Awards, or the SAG Awards Nominating Committee. The Q&A may only be referred to as an “industry screening.”

SAG Awards Nominating Committee screenings may be shared with other industry voting groups (All Guild, PGA, WGA, DGA, etc.).

Nom Comm members can also be invited to straight screenings (without Q&As), through screening schedules, or E-Blasts. These dates do not need to be held on the SAG Awards calendar.

Additional Screening Options

Awards Screening Websites

  • For studios who would like to make their screening websites available to Nominating Committee members, please send the URL to the Awards Office and it will be posted on our private password protected Nom Comm member site.
  • Any URLs specific to our group must NOT use the term “SAG”. You may use “SAGAwards” or “SAGAwardsNomComm”.
  • When noting Nom Comm affiliation in RSVP webforms (drop-down menu, etc.), do not use the term “SAG”. You may use “SAG Awards” or “SAG Awards Nom Comm”.

Screenings Offered via Newspaper/Trade Ads

  • We encourage you to make arrangements with local movie theaters to permit SAG Awards Nom Comm members to attend your films at movie theaters in their area, in addition to providing special screenings. 

Movie Cash or Pass-Through Programs

  • Movie Cash is a method for members to download movie coupons to redeem at local theaters.  If a studio would like to offer Movie Cash to Nominating Committee members during pre-nom, please contact the Awards Office for more information.  
  • Studios are also permitted to make arrangements with movie theaters to allow SAG Awards Nom Comm members to attend films using their Nom Comm card. Contact the Awards Office for approval on other pass-through programs. 

Other Groups Available for Screenings

In addition to the SAG Awards Nominating Committees, companies may screen to the following SAG-AFTRA affiliated groups: 

  • SAG Awards “RSVP” Screening Program (made up of general SAG-AFTRA members)
  • SAG-AFTRA Foundation Conversations Series
  • SAG-AFTRA Film Society
  • SAG-AFTRA Diversity Committees

Contact the Awards Office for more information. Titles screened to these affiliated groups will not count towards a company’s maximum Q&A total.  

IMPORTANT: Shared screenings between SAG Awards Nom Comm and SAG Awards RSVP, SAG-AFTRA Foundation, or SAG-AFTRA Film Society require a separate Nom Comm priority line.

Screening Invitations 

The SAG Awards will send out invitations for Q&As, screenings, and events via E-Blast to Nominating Committee members or our SAG Awards RSVP Program (wide) list.

For more information on E-Blast and screening invitation guidelines, requirements, fees, as well as a downloadable template, click HERE.

 

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